FL-Tampa-HART-Administrative Support - filling in for someone on FMLA. Approximate length of assignment, 3 months

FL-Tampa-Hillsborough Transit Authority-HART-Administrative Support - (approximately 3 months)

Pay Rate: -hr / Vendor Rate: -/hr

WORK ENVIRONMENT:  cubicle, working to support the executive assistant team and the office with various matters.  

PARKING:  Parking garage available.  Parking will be validated/covered

DRESS CODE:  Business attire

CANDIDATE RESPONSIBILITIES:  

Front Desk Support:

• Serves as initial point of contact for the Front Desk of the Executive Offices at HART’s Ybor City location, answering the central telephone system and directing calls accordingly.
• Greets and directs visitors to HART. Assists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head.
• Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location.

·      Prepares andprocesses all incoming and outgoing mail. Receives and routesincoming/outgoing mail to the departments.

 

Administrative Assistant Support:

• Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
• Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generates reports and gathers statistical data as requested.
• Maintains and controls the department’s files, hard and electronic copies, and serves as file manager for the department. 
• Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
• Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
• Schedules and confirms conferences, meetings, and appointments for the department.

·    Schedules and coordinates business travelarrangements for the departmental staff members; reviews, assists and preparestravel expense reports and submits to the Finance Department for reimbursement.

• May complete and monitor purchase requisitions, correspondence and internal request forms.
• Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment.
• Performs other duties as assigned.

Required/Desired Skills

Skill	Required /Desired	Amount	of Experience
Ability to speak and understand English	Required	0
High School Diploma	Required	0
Able to pass a drug screen and MVR	Required	0
2 years experience as administrative support person in a professional office	Required	2	Years
Microsoft Office including Outlook, Word, Excel and PowerPoint	Required	2	Years
Excellent verbal, written and interpersonal skills	Required	0
Excellent typing and data entry	Required	0
Experience in public facing and individuals who may be rude or irate	Required	0

Questions

No.	Question
Question1	Your candidate's Pay Rate for this requisition must be -, vendor rate -. Do you accept this requirement?
Question2	Please list your candidate's email address.
Question3	Please list the city and state where your candidate currently resides.
Question4	How soon can your candidate start if selected for this opportunity?
Question5	Have you confirmed that your candidate is aware of AND can successfully complete the mandatory pre-employment screening requirements detailed in the Compliance tab of this VectorVMS requisition?
Question6	If applicable (safety sensitive positions), do you attest that your candidate has provided consent to random drug testing pursuant to section 11.3 of the master contract?
Question7	If applicable (safety sensitive positions), do you attest that your candidate is willing to adhere to any customer dress/safety equipment requirements, in compliance with ANSI and OSHA, and that such equipment will be provided at your company’s/candidate’s expense?
Question8	Is your candidate aware this is a contract/temporary position, and the agency does not offer benefits including PTO and paid holidays?
Question9	Does you candidate have any pre-planned time off, including doctor appointments within the 1st 90 days?
Question10	Does your candidate have experience managing a multi-line phone system?
Question11	Does your candidate have experience working in a public facing role?